Schedule

The UT Board meets four times a year (January, April, August, and October), usually on the third Wednesday of the month, in the Commons Room in Building 9.

Homeowners' Forum

The first part of the meeting, usually from 6:00 pm to 6:30 pm, is an open forum for homeowners to bring concerns to the Board, ask questions, or provide information.

The Board Meeting

The rest of the meeting can be open to non-participating Board members. It can also be in Executive Session, with no one other than Board members meeting.

Agenda. In January 2008, UT was notified that a new condo Board meeting agenda law had been passed for California, effective January 1, 2008:

The new law requires that agendas must be posted in the common area four days before a Board meeting and nothing can be discussed unless it is on the agenda. The law applies to "non-emergency" meetings only. So, if the Board is meeting in an emergency meeting, the agenda requirements do not apply. 

The statute says that "management, the staff or the board of directors" may "briefly" respond to statements made or questions posed by a person speaking at the meeting, or ask a question for clarification, make a "brief" announcement, or make a "brief" report on the activities of a board member, management or staff, whether in response to questions posed by a member of the association or based upon his or her own initiative.  If subjects come up that are not on the agenda, boards are supposed to avoid full discussions of the items and defer business until the owners can get fair notice of it."

If you have an issue that you would like to discuss at a Board meeting, it must be brought to the attention of Willis Management Group, Inc. at least seven-10 days prior to the Board meeting date so it can be added to the agenda. If it is not on the agenda, it cannot be discussed. Rather than contacting Board members individually to discuss an issue or file a complaint, please contact Willis.  Board members are volunteers and should only deal with association issues through management or at a Board meeting. Please do not approach Board members with your issues.

Meeting notes. All owners who would like a copy of past or current regular Board meeting minutes can contact our account manager, Dina Varellas, with Willis Management Group, and she will be able to provide you with a copy via fax, email or snail mail.

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